Program Assistant | Manabik Shahajya Sangstha

Job Purpose
The Programme Assistant will play an integral role in providing administrative support to ensure the smooth operation of the Eye Care Programme at MSS (ECP-MSS). The incumbent will work closely with the Eye Care Programme team and will be responsible for maintaining communication with partner hospitals, programme team members, and relevant stakeholders.

Education: A Bachelor’s degree in a relevant discipline such as Social Sciences, Business Administration, Public Health, Communications, or any related field.

Experience: 1–3 years of proven experience in an administrative or programme support role, preferably within an NGO environment or a health-related programme.

Additional Qualifications

• Strong administrative and organisational skills to manage documentation, scheduling, and office operations.
• Excellent written and verbal communication skills in both English and Bangla to liaise with stakeholders, beneficiaries, and team members.
• Proficiency in clerical support and IT skills, including computer composition, data logging, chart preparation, and MS Office (Word, Excel, PowerPoint).
• Ability to collect, compile, and summarise reports and programme information accurately.
• Experience in event and logistics management for meetings, seminars, workshops, and/or health camps is desirable.

Duties and Responsibilities
(Responsibilities include, but are not limited to, the following)

Programme Support

• Gather information from programme team members, beneficiaries, and stakeholders.
• Provide support to senior officials in preparing project proposals, concept notes, expressions of interest, and reports.
• Assist in planning, organising, and conducting eye/health camps as required.
• Update and maintain effective communication and information flow with local authorities, government offices, NGOs, INGOs, stakeholders, beneficiaries, and media.
• Keep all programme-related documentation up to date (plans, reports, graphs, charts) to ensure supervisors have a clear understanding of programme status.
• Assist in preparing comprehensive programme reports, newsletters, leaflets, flyers, brochures, and event budgets.
• Liaise with Finance, HR, and Admin departments when required.

Administrative Duties

• Assist with regular administrative activities of the programme.
• Attend phone calls, text messages, and respond appropriately.
• Manage incoming and outgoing documents, ensure timely distribution, and maintain proper records.
• Schedule meetings, prepare necessary materials, and document and distribute agendas and minutes.
• Collect and compile all required reports as guided by the supervisor.
• Provide administrative support including computer composition, data logging, chart creation, and website updates.
• Assist in organising meetings, seminars, workshops, symposiums, recruitment activities, and training programmes.
• Perform any other programme-related duties as assigned.

Compensation & Other Benefits

• Salary: Tk. 16,000
• Other Benefits: As per the organisation’s policy
• Employment Status: Contractual (Full-time)

Apply Procedure
Eligible and interested candidates are requested to send their CV (including two professional references) along with a cover letter—combined in one PDF file—addressed to the Executive Director, MSS, via e-mail at [email protected] on or before 07 December 2025.

• Applicants must mention their present and expected salary in the cover letter. (Applications without a cover letter will not be accepted.)
• The subject line of the e-mail must mention the position applied for.

MSS treats all applications on merit. Only shortlisted candidates will be contacted for an interview. Final selection will be subject to strict background and reference checks. Any form of persuasion will disqualify the applicant. MSS reserves the right to cancel any application. Only shortlisted candidates will be invited to the selection process.