Officer / Assistant Officer | Manabik Shahajya Sangstha

Position: Officer / Assistant Officer (Admin & Procurement)

Responsibilities & Context

The Officer/Assistant Officer (Admin & Procurement) is responsible for overseeing the day-to-day administrative operations of MSS, including handling procurement, store management and vehicle management, travel management, printing and publications, office stationery, record-keeping, and documentation. The officer will ensure smooth functioning and compliance with organisational policies.

Key Responsibilities

Vehicle Management

• Manage vehicle allocation, maintenance, and ensure proper utilisation of all vehicles
• Keep accurate records of vehicle usage, fuel consumption, and maintenance schedules
• Coordinate with drivers for timely transportation services for staff and official purposes

Procurement & Store Management

• Manage the procurement of office supplies, equipment, and services in line with organisational needs
• Maintain records of purchased goods and services, ensuring adequate stock levels
• Oversee the proper storage and distribution of materials and supplies

Printing & Publications

• Coordinate printing and publication tasks such as newsletters, brochures, annual reports, and other materials
• Ensure timely and quality printing and distribution to the relevant field offices, departments, and external stakeholders

Record-Keeping, Documentation & Maintenance

• Maintain an organised filing system of administrative records, reports, and documentation
• Manage office equipment, ensuring timely repairs and replacements as needed
• Supervise external vendors providing maintenance and security services

Coordination & Event Management

• Assist in organising internal meetings, trainings, and events
• Coordinate logistics for company events, including venue setup and catering arrangements

Health & Safety Compliance

• Ensure that the office environment adheres to health and safety regulations
• Organise fire safety drills and provide staff with necessary safety information and resources

Others

• Perform any other tasks assigned by the management to support smooth administrative operations

Requirements

Education

• Bachelor of Business Administration (BBA)
• Bachelor’s degree in Business Administration, Management, or any relevant field from a reputed university
• Professional courses in Supply Chain Management will be an advantage

Experience

• 2 to 3 years
• Applicants should have experience in the following business area(s): NGO, development agency, micro-credit

Additional Requirements

• Age: At most 35 years
• Preferably 2–3 years of experience in a similar administrative and procurement role
• Prior experience in procurement, store management, vehicle management, travel management, and printing/publications will be preferred
• Skills & Expertise: Printing, purchase/procurement, vehicle management

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