Administrative Officer | Bangladesh University of Textile

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Tasks:

  • Coordinating of all administrative and logistic arrangements for the support office
  • Support Coordinator for the quarterly reporting, especially for the financial reporting.
  • Travel management (if any); arranging local travel needs for the support office personnel and possibly during client visits.
  • Monitor and ensure availability of supplies and performs procurement-related activities up to the specified guideline amount for the support office
  • Ensure integration with BUTEX administration structure and protocols for approval to ensure smooth operation of the support office
  • Ensure verification of documents where necessary
  • Ensure proper document management and taking data backups where necessary
  • Support on screening of application on scholarship and pre-selection of suitable candidates bases on agreed criteria
  • Support in organizing and implementing monthly extra-curricular activities such as meetings and events with scholarship holders
  • Jointly with GIZ and German universities support preparation and logistics for internships in Bangladesh as well for semester abroad for selected students
  • Support GIZ to present scholarship program at selected schools (especially UCEP schools) and identify potential scholarship candidates

Qualifications and Competencies

  • At least Bachelor’s in Business Administration (BBA) or relevant fields
  • 2-3 years of relevant work experience (admin and financial) (could be relaxed for potential candidates from BUTEX)
  • Experience and skills in accounting, bookkeeping, receipt management
  • Good understanding of public university regulations as well as EU rules and regulations regarding financial and administrative management is desirable
  • Experience working in public universities, especially within the scholarships/student affairs/financial aid context and with relevant government and international entities is highly desirable
  • Experience in working with local vendors and contractors in Dhaka.
  • Experience in working with international organizations and implementing project-based contracts as well as raise invoices.
  • For candidates with specific relevant experiences, experience terms can be relaxed