Are you happy just being a mere audience at your university event? Or do you want to be among those who actually make the event successful? Let’s hear some hacks for successful events from the experts.
Alongside academics, university life is full of clubs, competitions and events! Organising an event, be it a cultural celebration or a career workshop, honest leadership and fosters community spirit. But planning can be overwhelming. Fear not! This guide equips you to turn your vision into reality.
University events pro shares secrets to success
“Bangladesh’s vibrant culture and enthusiastic students are a goldmine for event ideas,” says a seasoned university event organiser, Syed Salman Hasan.
Our experts have a knack for pulling off unforgettable events, and they are here to share their expertise.
Find your niche
Don’t be afraid to get specific. Is there a burning social issue you want to spark discussion about? A specific career path you can shed light on? Or maybe a cultural celebration needs a fresh twist?
Build your dream team
Ridika, a student from AUST, adds, “It’s all about teamwork. Assemble a group that complements each other. Delegate tasks based on strengths – marketing whiz, logistics guru, financial pro, and content creator. Don’t hesitate to seek guidance from experienced faculty or student advisors.”
Set SMART goals
Dream big, but plan realistically. Consider your budget, resources, and timeframe. What defines success? High attendance? Active participation? Positive feedback from attendees?
Secure university support
Many universities have hidden gems. Look into student affairs departments or event support committees. Their backing can provide venues, equipment, and even financial aid.
Sponsorships and creative fundraising
“Don’t be shy about approaching sponsors. Target local businesses, NGOs, or alumni networks that resonate with your event’s theme. Offer them branding opportunities or a platform to showcase their work. Get creative! Bake sales or friendly competitions within the university can be a fun way to raise extra funds.” said Sakia from IBA-JU.
Logistics and promotion masterclass
Location is key. Choose a venue that comfortably fits your audience and event type. University auditoriums, lecture halls, or outdoor spaces (with permits) are all possibilities.
Spreading the word is crucial. Utilize Facebook and Instagram, popular platforms among Bangladeshi students. Design eye-catching posters and flyers for campus notice boards. Partner with student publications or radio stations to get the word out!
Event day magic – preparation is key
Double-check everything. Sound system, stage setup, refreshments – leave nothing to chance. Have a backup plan for unexpected situations.
Delegation and adaptability
Empower your team! Let them manage their assigned tasks. Clear communication and a positive, collaborative environment are essential. Be present and adaptable. Address any issues that arise and ensure the event runs smoothly. Unexpected situations? Stay calm, professional, and find solutions.
Post-event wrap up – show gratitude and learn
Thank your team, sponsors, and attendees! Use social media or surveys to collect valuable feedback for future events.
Document your success
Keep a record of expenses, attendance, and photos. If you received university support, submit a formal report highlighting the event’s success.
Experts conclude organising a successful event requires dedication, teamwork, and resourcefulness. With these steps, you can create a lasting impact on your university community and develop valuable skills for life beyond graduation. So, what are you waiting for? Turn your event ideas into reality!